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Resources for Record Holders

These training materials have been developed to assist organisations with records about children in institutional care manage their archival collections. They were developed as part of the Records Access Documentation Project by archivists at the University of Melbourne eScholarship Research Centre to improve access to the records of Forgotten Australians and Former Child Migrants.


These videos have been produced to assist in the management of your archival collection:

Preparing your records for indexing


Indexing Tool


Releasing records


Who Am I? project videos

A series of videos on the experience of accessing records has been produced as part of the Who am I? project in Victoria. These videos are available through the Centre for Excellence in Child and Family Welfare.

Access and privacy

Managing access and privacy is fundamental to any archive and the role of the archivist. Follow the link below to download a document providing guidelines on developing a policy on access and privacy.
Download access and privacy document

Assessing the management of your archives

An Archives Management Survey has been developed as a basis for assessing the management of your archives. It focuses on key aspects of archival practice and provides a framework to evaluate the steps you may need to take to gain better control over your records. It is designed as a working document and should be regularly reviewed.
Download the Archives Management Survey

Another more detailed option for assessing your archive and record keeping practices is the Self Assessment Tool for Archives, developed in 2010 as part of the Who am I? Project.
Download the Self Assessment Tool

Frequently asked questions (FAQs)

These Frequently asked questions are designed to provide a better understanding of this training material, in particular the Excel Indexing Tool.

Sources of funding

Other resources

There are many more resources on the web which can help you manage your archival collection. To help you start your search we have compiled a list of resources on digitisation as well as the standards on archival description. If you know of other resources which you would like to add to this list, please contact us.


Standards on archival description