Operational Registers are records that were kept in Queensland government-run institutions, including juvenile justice institutions, and were later transferred to the custody of the Departments responsible for Child Welfare. The publication Missing Pieces (2001) used the term ‘Operational Registers’ to describe records of an institution’s day-to-day operations and routine activities, as well as specific matters such as disciplinary action, medical treatment and incident reports in relation to residents in the institution. Missing Pieces did not identify clear date ranges for the records it lists. The date range given on this page is an estimate.
Access Conditions
Access to these records is restricted in order to protect personal privacy.
Former residents wishing to access records about their time in care can contact the Right to Information Unit, Department of Families, Seniors, Disability Services and Child Safety.
People wishing to access information about another person, e.g. a family member, require the permission of that person to access records about them. This restriction remains in place even if the person named in the records has passed away.
Records
In 2024, the Right to Information Unit, Department of Child Safety, Seniors and Disability Services advised that, while it was possible that the Department held some operational registers amongst its records, they had not been identified and as such were largely inaccessible. Some registers that had been previously identified have been transferred to Queensland State Archives.
The following Operational Registers for the listed homes were identified in the publication Missing Pieces as being held by the Department, and have not been identified as having been transferred to Queensland State Archives. Please note, date ranges for these records were not identified in Missing Pieces:
- Absconding/ Escape Books (Cleveland Youth Detention Centre; John Oxley Youth Detention Centre; Westbrook Farm School/Detention Centre; Wilson Youth Hospital/Youth Detention Centre)
- Accident and Injuries Books (Westbrook Farm School/Detention Centre; Wilson Youth Hospital/Youth Detention Centre)
- Activities Books (John Oxley Youth Detention Centre; Wilson Youth Hospital/Youth Detention Centre)
- Advice of Movement Forms (John Oxley Youth Detention Centre; Wilson Youth Hospital/Youth Detention Centre)
- Appointment Books (Westbrook Farm School/Detention Centre; Wilson Youth Hospital/Youth Detention Centre)
- Bed Lists (Cleveland Youth Detention Centre; John Oxley Youth Detention Centre; Wilson Youth Hospital/Youth Detention Centre)
- Bench and Summons Book (Wilson Youth Hospital/Youth Detention Centre)
- Clinic Reports (Wilson Youth Hospital/Youth Detention Centre)
- Court Reports (John Oxley Youth Detention Centre)
- Discharge Books (Cleveland Youth Detention Centre; John Oxley Youth Detention Centrel; Diamantina Receiving Home/Warilda Children’s Homes)
- Discipline Books (John Oxley Youth Detention Centre)
- Escort Books (Cleveland Youth Detention Centre; John Oxley Youth Detention Centre; Westbrook Farm School/Detention Centre)
- Handcuffs Register (Wilson Youth Hospital/Youth Detention Centre)
- Incidents Reports Books (Cleveland Youth Detention Centre; Westbrook Farm School/Detention Centre; Wilson Youth Hospital/Youth Detention Centre)
- Isolation Registers (Cleveland Youth Detention Centre; Wilson Youth Hospital/Youth Detention Centre)
- Log Books (Wilson Youth Hospital/Youth Detention Centre)
- Medical Report/Treatment Books (Cleveland Youth Detention Centre; John Oxley Youth Detention Centre; Wilson Youth Hospital/Youth Detention Centre)
- Non-Swimmers Books (Wilson Youth Hospital/Youth Detention Centre)
- Observation Books (Cleveland Youth Detention Centre; Wilson Youth Hospital/Youth Detention Centre)
- Occurrence Books (John Oxley Youth Detention Centre; Wilson Youth Hospital/Youth Detention Centre)
- Orderlies Books (John Oxley Youth Detention Centre; Wilson Youth Hospital/Youth Detention Centre)
- Outfitting/Clothing Books (Diamantina Receiving Home/Warilda Children’s Homes; Wilson Youth Hospital/Youth Detention Centre)
- Privilege Books (Wilson Youth Hospital/Youth Detention Centre)
- Punishment Books (Cleveland Youth Detention Centre; Wilson Youth Hospital/Youth Detention Centre)
- Remand Books (Westbrook Farm School/Detention Centre; Wilson Youth Hospital/Youth Detention Centre)
- Review Books – Serious Offenders Review Panel Wilson Youth Hospital/Youth Detention Centre)
- Rooms 13 and 14 Misbehaviour Books (Wilson Youth Hospital/Youth Detention Centre)
- School Roll Books (Wilson Youth Hospital/Youth Detention Centre)
- Searches Books (Cleveland Youth Detention Centre; John Oxley Youth Detention Centre; Wilson Youth Hospital/Youth Detention Centre)
- Seclusion Books (Diamantina Receiving Home/Warilda Children’s Homes; Wilson Youth Hospital/Youth Detention Centre)
- Section Report/Sisters Report Books (Wilson Youth Hospital/Youth Detention Centre)
- Self Injuries Books (Wilson Youth Hospital/Youth Detention Centre)
- Tantrum Books (Wilson Youth Hospital/Youth Detention Centre)
- Time Out Books (Wilson Youth Hospital/Youth Detention Centre)
- Treatment/Injuries Books (Diamantina Receiving Home/Warilda Children’s Homes; Wilson Youth Hospital/Youth Detention Centre)
- Trust Account Records (John Oxley Youth Detention Centre)
- Visitors Books (Cleveland Youth Detention Centre; John Oxley Youth Detention Centre; Wilson Youth Hospital/Youth Detention Centre)
- Weekly Returns (John Oxley Youth Detention Centre/ Wilson Youth Hospital/Youth Detention Centre)
- Youth Worksers/Training Woekers Log Books (Wilson Youth Hospital/Youth Detention Centre)
